Contractors - Validation Criteria Requirements

Shoalhaven City Council engages contractors to undertake various projects, works or services for a diverse range of facilities, activities and functions.

When a contractor has been evaluated and selected to perform a task for Council, the contractor is required to meet the Work Health Safety Policy (WHS) requirements set by the Work Health Safety Act 2011 and Work Health and Safety Regulation 2017.

To assist both the contractor and Council in achieving compliance, contractors are required to register and achieve pre-accreditation for some elements of their Work Health Safety Management System (WHSMS) with Council's online contractor management system, Conserve™, prior to commencing at Council. Conserve™ is online web-based software, developed and maintained by BNG Consulting.

Annual fee

There is an annual fee payable by contractors to BNG Consulting.

Some contractors will be exempt from the pre-accreditation process, where they will be appointed as the principal contractor under the WHS Regulations or in some emergency situations.

All contractors engaged by Council shall be required to comply with statutory requirements during their work and abide by all legal directions given by the contract manager.

Validation criteria requirements

BNG Validation Documents Uploaded Comments
Incorporated company name or ABN Certificate of registration of a business - ASIC
ABN registration - ATO		 This information must be entered into the system.
Public Liability Insurance Certificate of Currency Contractor's potential liabilities under the Contract, minimum $20 million for any one occurrence and unlimited in aggregate
Professional Indemnity Insurance Certificate of Currency This cover applies to all third parties who provide professional services and advice to Shoalhaven City Council. The requirements will be client specified limit, per request for Quotation, EOI or Tender. Limit based on Risk of engagement but will in all cases exceed $1 million.
Workers Compensation Insurance Certificate of Currency In accordance with statutory requirements
Personal Accident and Illness Insurance or Salary Continuance Certificate of Currency or policy document or proof of payment of insurance premium. If the Contractor is a sole trader or partnership and doesn't hold Worker's Compensation insurance: Either Personal Accident and Illness Insurance or Salary Continuance Insurance for the contractor. If contractor is unable to secure cover acceptance is required by Shoalhaven City Council Senior Management
Other Insurances Certificate of Currency or equivalent Property Loss or Damage
Cover for loss or damage to property or machinery of, the Contractor.
Company licenses, registrations, permits, certificates etc. Relevant documentation As relevant for the services that the contractor provides Shoalhaven City Council
WorkCover WHS General Induction Certificate Copy of the induction certificate Mandatory for all contractors engaged in building / repair activities
WHS Documents Safe Work Method Statements; Safe Work Procedures; WHS Policy Required by contractors involved in High Risk or Construction activities
Employee qualifications certificates; licenses etc. Trade qualifications
Security Licences
Tertiary qualifications
Apprenticeship or traineeship papers
Drivers Licence
High risk licences
Plant Operator competency		 As relevant for the services that the contractor provides to Shoalhaven City Council.
Where the contractor indicates that they do not have any formal qualifications e.g. for cleaners or labourers - a Competency Letter is requested noting employee's duties training and experience from the CEO/ Managing Director.
Contractor Services No documentation requested The type (s) of services that the contractor provides Shoalhaven City Council will be selected from a comprehensive list of services in BNG Conserve.
This information will be used to gather all company licenses and registrations as well as employee qualifications
Sites No documentation requested Contractor can enter specific sites OR 'Shoalhaven City Council sites' This is for general information only.
WHSMS Self Evaluation Self evaluation results recorded in BNG Conserve Contractors are encouraged to complete this self-evaluation using the tool contained within BNG Conserve. A similar Audit Tool is used by Shoalhaven City Council to conduct Contractor Compliance Audits on an ongoing basis.

 

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