Request to make a deputation

Step 1.Plan ahead

• Deputation request forms must be submitted by 9:30AM on the day of the meeting. Approved speakers will have five (5) minutes to present. Support persons may assist speakers with disability or additional needs (within the 5-minute time limit).

• Legal representatives acting on behalf of others are not to be permitted to submit a request to make a deputation at a Council meeting unless they identify their status as a legal representative when applying to speak.

Step 2.View upcoming meeting dates

Upcoming meetings are listed on our upcoming meetings page. Agendas for upcoming meetings are listed on the agendas and minutes page.

Step 3.Find the number and name of the agenda item

• You will need the item number and name for the agenda item you wish to speak on for that meeting and to indicate whether you wish to speak for or against the recommendation in the relevant report.
• You can find the item number and name for the subject you want to speak on in the agenda for that meeting. The item number will look like a series of letters and numbers, e.g. 'CL26.2xx'.
• The item name will be the descriptive title of the agenda item.

Step 1.Your request will be considered by the Chairperson of the meeting or the Chief Executive Officer (CEO)

An application may be refused if it's determined that it doesn't comply with Council’s Code of Meeting Practice.

Step 2.We will contact you with the outcome of your request

A Council representative will contact you by phone or email advising if your application has been successful.