Event Support

Overview

The Shoalhaven region provides an awesome backdrop to stage a broad-spectrum of events.

Located on the beautiful NSW south coast we are bordered by mountains, coastal plains and 100 magnificent beaches with 49 towns and villages.

We are the No. 1 destination for overnight visitation in New South Wales outside of Sydney.

Travelling to this beautiful coastal destination is easy from:

  • Sydney - a two (2) hour drive south of 160 kilometres
  • Canberra - a two-and-a-half-hour (2.5) drive north of around 200 kilometres
  • Wollongong - just over a one (1) hour drive south of 78 kilometres

Our proximity to these huge domestic markets makes the Shoalhaven a popular event destination.

Our dedicated Events Team works closely with organisers to make sure events are safe and successful, and run smoothly across all our superb venues and facilities in the Shoalhaven.

View:

Our Events Team will support you

Our Events Team supports event organisers, including:

  • Corporate groups
  • Community groups
  • Sport & Recreation groups
  • Individuals

We offer information, advice and access to a range of resources and services, including:

  • Information on how to book a venue, park or reserve
  • Event guidance to host your own activities, including assistance with temporary road closures, council approvals, risk plans, food safety and waste management
  • Introductions to local agencies and community organisations
  • Tourism Event Support Program
  • Free event listing (conditions apply) shoalhaven.com/events

Event Application

If you would like to hold an event in the Shoalhaven, please complete an Event Application form and email it to our Events Team.

Your completed Event Application form gives us the initial information we need to get the process started for you, for example, we forward relevant details to appropriate sections of Council for assessment.

Event planning

We are here to help you stage a great event.

Our Events Team can provide helpful information and assistance ahead of your event including:

  • Event planning
  • Booking venues, sports grounds and facilities
  • How to promote your event
  • How to gain sponsorship
  • How to conduct post-event evaluation
  • Risk management
  • Crowd management
  • Traffic management
  • Food & alcohol requirements
  • Fundraising
  • Use of fireworks
  • Noise control
  • Other regulations and requirements

Find out more:

Police Notification

The event organiser will be required to submit a NSW Police Notice and Request for Services form to the Police. The event organiser can access this form via the Events Team.

All traffic documents will also need to be submitted to Police (scpderecords@police.nsw.gov.au) by the event organiser.

Any Council approval is subject to Police approval and will be made void if Police issue an objection, or their conditions are not met.

A Development Application may be needed

An event may require a Development Application (DA) to be submitted and approved by Council.

If you are running a new event or your event is on private land, we suggest you contact Council's Duty Planner to see if a DA is required.

Your event may require several sections of Council, and external bodies to be involved in the approval process, so the DA must be prepared well ahead of time.

Allow three (3) months for Council approval.

Get more details:

List your event to promote it!

You can choose one (1) of two (2) ways to list your event on our Shoalhaven Tourism website.

A listing will take around twenty (20) minutes to create in either instance and you will need a description, an image (not a logo or poster), ticketing or pricing information and contact details. You may also include a website and social media profiles if you have them.

Before you create a listing, it’s worth having a search on shoalhaven.com/events to check your event hasn’t been listed by someone else.

1. List your event on Australian Tourism Data Warehouse (ATDW) website, also known as Get Connected

a) An ATDW listing is free and takes around twenty (20) minutes to create. If you are registering a new account, you will need general details of your organisation.

An ATDW listing is best if you want your event to be featured on multiple sites, for example:

b) Your event is tourism based and big enough to warrant a little extra time setting up the listing.

ADTW listing advantages include:

  • Submitting your event information once for multiple website placements
  • Your event can be renewed and updated annually
  • It is a database we and other tourism organisations use to pull event listings from

Complete ATDW submission form:

2. List your event on the Shoalhaven Tourism website only

Your event must be approved by our Tourism Marketing Team to feature on our site.

A Shoalhaven Tourism website only listing is best when:

  • You want your event to be listed only on our Shoalhaven Tourism website
  • You prefer a slightly easier process and are not concerned it will reach fewer people
  • You are aware featured events must suit the tourism market and attract out of area visitors

Submit your event:

Get more details:

Business events & conferences

Spoil and reward your delegates by bringing them to our stunning Shoalhaven region.

From our beautiful rural townships of Berry and Kangaroo Valley in the north, to Shoalhaven's commercial hub, Nowra, across the popular seaside townships surrounding Jervis Bay to Ulladulla, and south to Bawley Point, the Shoalhaven offers a banquet of choice.

Choose from an array of venues to meet your upcoming business, conference or accommodation needs, and the countless opportunities for outdoor recreation activities for groups.

Get more details:

Find out more:

Firework events

WorkCover NSW must approve fireworks events.

For more information visit:

Relevant information

The Department of Local Government and the Shires Association and WorkCover provide information to help Councils when they receive notification of a fireworks event.

Tourism Event Support Program

To find out about our Event Support Program and event funding you may apply for:

Shoalhaven Tourism have funds available to provide grants to events and conferences that drive visitation to the Shoalhaven. These grants are provided to events that occur outside of recognised peak periods (summer, public holidays and school holidays), encourage out of area intra and interstate visitation, return visitation and overnight stays.

To find out more about the Shoalhaven Tourism Event Support Program, please contact the Events Team.

Filming & Photography in the Shoalhaven

If you are filming your Council approved event you do not need to apply for a separate Filming & Photography Permit as this will have been assessed in your Event Application process.

A permit is required

If you are wanting to film or do photography in the Shoalhaven region you do need to apply for a Filming & Photography Permit from Council.

Filming & Photography Application

Our Events Team will send you a Filming & Photography Application form:

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Last updated on 24 September 2020